Job Description

Job Description

Job Description

Location: New York City (with occasional travel to the Hamptons and international coordination)
Type: Part-time (flexible remote coordination as needed)
Start Date: Immediate

About the Role

We're seeking a highly organized, resourceful, and proactive Personal Assistant to support a high functioning executive — a dynamic investor, entrepreneur, mother of two, and partner at investment firm. This role spans across personal, professional, and family-related responsibilities, requiring someone who can seamlessly manage complex logistics, family schedules, high-profile communication, and confidential projects.

This is a high-trust role ideal for someone who thrives in a fast-paced, detail-rich environment, and enjoys creating structure, managing timelines, and being one step ahead.

Key Responsibilities

Calendar & Travel Management

• Manage and optimize complex calendars, including investor meetings, family schedules, school commitments, and events.
• Book and coordinate international and domestic travel for the family (often multi-city, multi-country), ensuring seamless transitions.
• Track and manage itineraries (e.g., flights, trips, school vacations, board meetings, etc.).

Household & Family Support

• Liaise with nannies, drivers, property managers, and vendors across NYC and Hamptons homes.
• Support with school logistics for two children (school schedule, extracurriculars, application coordination, etc.).
• Handle event planning for birthdays, holidays, and family gatherings (e.g., Christmas, summer hosting in Hamptons).

Professional & Administrative Tasks

• Support with scheduling and follow-ups for executive's roles as an investor, advisor, and board member.
• Organize documents, maintain investor/partner databases, and prep materials for meetings.
• Coordinate meetings, track action items, and manage communications.
• Research and prepare briefs (e.g., for potential partnerships, travel planning, product launches).

Personal Projects & Special Initiatives

• Help manage wishlists, health/wellness programs, and luxury gifting.
• Coordinate with stylists, medical providers, and fitness/yoga appointments.
• Support with social media or brand initiatives as needed.

Required Skills & Qualifications

• 3–7 years of experience supporting senior executives, founders, or HNW individuals.
• Proven experience juggling family and professional logistics.
• Exceptional attention to detail, memory, and time management.
• Discretion, integrity, and emotional intelligence.
• Tech-savvy (Google Suite, WhatsApp, Excel, Notion, calendar tools, etc.).
• Strong written and verbal communication skills.
• Bonus: Familiarity with venture capital or startup environments.

Work Environment & Expectations

• Must be NYC-based with ability to travel to the Hamptons in the summer.
• Hybrid schedule with flexibility for evening or weekend communication.
• Should be intuitive, proactive, and confident managing high-stakes or sensitive matters.

Compensation

• Competitive salary commensurate with experience.
• Travel and expense reimbursement.
• Opportunities for performance-based bonuses and learning/networking.

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