Job Description

Job Description

Office Manager & Executive Assistant — Evoscapes Design + Build | San Diego, CA

About Us

Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California.

We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we’re looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow.

This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence.

You’ll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly.

Accounting & Financial Management

• Manage weekly and monthly cash flow forecasting.
• Perform daily reconciliations for all bank and credit accounts.
• Oversee accounts payable and receivable, job costing, and project P&L tracking.
• Prepare monthly and end-of-project financial reports and assist with PM bonus calculations.

Operations & Compliance

• Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins.
• Track permits, insurance, and business licenses, keeping everything current.
• Build and maintain invoice tracking spreadsheets for PMs and owners.
• Monitor ConstructionOnline and photos for progress verification.

Executive & Administrative Support

• Manage the owner’s daily schedule, emails, and priorities.
• Coordinate meetings, take notes, and ensure action items are completed.
• Handle confidential administrative and occasional personal tasks.
• Maintain company files, records, and reporting systems for accuracy and efficiency.

You’re not just an “office person.” You’re a systems thinker, a financial guardian, and a trusted right hand to leadership.

• You’ve spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies.
• You know QuickBooks Online like the back of your hand.
• You’re fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools.
• You’re organized, calm under pressure, and love keeping things running smoothly.
• You care deeply about accuracy, communication, and professionalism.
• You want to grow with a company that’s scaling quickly and values your initiative.

• Be part of a creative, high-performance team building one of San Diego’s premier outdoor living brands.
• Work directly with ownership and have a voice in how the business grows.
• Enjoy autonomy, respect, and visibility, your work matters every day.
• Competitive salary + performance bonuses + long-term growth opportunities.
• A beautiful, collaborative work environment in San Diego, CA.

Location: In-office (San Diego, CA)

Schedule: Full-time, Monday–Friday

Compensation: Competitive salary + performance-based bonuses

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